Call For Abstracts

Oral Presentations will be allocated a 20-minute presentation slot, inclusive of question and discussion time).

Poster Presentations will be displayed in the exhibition area for the duration of the conference and presenters are requested to stand with their poster during the scheduled Poster Session to discuss their work. The poster displayed at the conference is required to be in A0 size and in portrait orientation.

Workshop Presentation will be interactive and hands-on workshop sessions designed for smaller groups presented at the Sunday workshop. We encourage proposals that foster engagement and practical learning, providing participants with valuable skills and insights, and / or build consensus toward a current discussion topic in cytometry.

• All submissions should be prepared using the Abstract Submissions Template
• Download the template, complete it and submit it via the Abstract portal
• The presenting author’s name should be in bold and underlined
• Abstracts should be no longer than 300 words
• Biography of the presenting author should be no longer than 200 words
• The presenting author (oral and poster) must attend the conference
• The committee reserves the right to rescind abstracts where the presenting author is unable to present
• Please ensure that the abstract is scientific. The committee reserves the right to decline commercial abstracts

• Aim - State concisely why the work was conducted
• Method - Indicate the locale, equipment or software used, sample number (if relevant), any principal test(s) performed and summarise any statistical analyses
• Results - Summarise the findings. Confirm or refute any hypothesis, supported by statistics if appropriate
• Conclusion - Discuss implication(s) of the findings

• If the research described in the abstract is supported by a commercial company, you must indicate the company’s role in analysing the data or preparing the abstract
• You will be asked to supply a Conflict-of-Interest Statement on the abstract template

The review criteria

Criteria 1 – Relevance	Criteria 2 – Clarity of Writing	Criteria 3 – Methods and Results	Criteria 4 – Contribution
3 Points – The abstract presents issues of immediate relevance and importance to flow cytometry, and offers techniques or results that are innovative and/or are based on current best practice	3 Points – The title, aims and abstract clearly and concisely describe the topic. No more that slight copy-editing is required.	3 Points – The abstract clearly describes novel approaches, methods or results, AND significance is clearly identified, AND conclusions are clear and are fully supported by the methods and results	3 Points – The abstract presents issues of immediate relevance and importance to flow cytometry, and offers techniques or results that are innovative and/or are based on current best practice
2 Points – The abstract focuses on techniques or results that are current and are relevant to the stream (clinical or research) it is being assessed for.	2 Points – The title and aims are clear. The abstract requires minor edits only.	2 Points – The methods are appropriate and conclusions are consistent with the results, but a few weaknesses in method, description of results or logic in drawing conclusions are present.	2 Points – The abstract focuses on techniques or results that are current and are relevant to the stream (clinical or research) it is being assessed for.
1 Point – The abstract is relevant to flow cytometry, but contains few elements that are current or of active interest.	1 Point – The title and aims are unclear. OR the abstract requires major editing.	1 Point – The methods are not stated clearly or are obviously outdated, OR conclusions are made which are not supported by the results presented.	1 Point – The abstract is relevant to flow cytometry, but contains few elements that are current or of active interest.
0 Point – The abstract is irrelevant or is of no importance to meeting participants.	0 Point – The title, abstract and objectives are incomplete or not understandable, OR the abstract requires extensive rewriting to understand its meeting.	0 Point – The methods are clearly inappropriate, OR the results are clearly inappropriate, OR the results are clearly inconsistent with the conclusions.	0 Point – The abstract is irrelevant or is of no importance to meeting participants.

• All presenters must be registered.
• Prepare your PowerPoint presentation in 16:9 aspect ratio.
• Save your presentation to a USB for upload in the Speaker Preparation Room onsite.
• Please do not send your presentation to Leishman Associates prior to the Conference.

• Collect your name badge from the Registration Desk upon arrival.
• Check-in to the Speaker Preparation Room, prior to your scheduled session to ensure your presentation is uploaded and all presenter requirements have been satisfied. Your presentation must be uploaded at least 2-3 hours before your scheduled presentation time; this may mean the day before your presentation.
• If you have audio and/or video in your presentation, please ensure you have the files saved separately as embedding the media does not always include them in the PowerPoint file. This will allow the Technical Team to re-embed and/or change the format of the video onsite if needed.
• If you are using custom fonts not found in the standard system fonts, please use the “Embed fonts in file” feature found in Save As/tools/save options. This will ensure that your fonts travel with the PowerPoint file when saved.
• Please ensure the contents of your presentation including photos, data, graphs etc. are generated by yourself, referenced or the appropriate owner has granted you permission to include their work for educational purposes.
• It’s important to note that presentations cannot be uploaded in the plenary room. It is your responsibility to check that your presentation has been loaded and is displayed correctly prior to the commencement of your session.

• Data projector
• Screen
• Microphone
• Lectern
• Laser pointer
• Laptop (presenter view)
• Wi-Fi access

If you require anything additional to the above, please email your request to lucy@laevents.com.au and we will endeavour to meet your request.

• Arrive in the session room 10 minutes before the start of your session to introduce yourself to the session chair.
• The Session Chair will introduce you and your presentation title, so there is no need for you to repeat this.
• The Session Chair will keep you on time.
• Each session room is equipped with a windows-based PC, data projection facility and speaker monitor. Be sure to test your presentation in the Speaker Preparation Room.

After the Conference
Your PowerPoint slides (PDF Format) will be posted on the Conference website post-convention. You are required to give your permission for your presentation to be uploaded to the Conference website.

Please be aware that this event may be video recorded and the footage may be posted online for promotional or archival purposes. Your participation implies consent to potentially being filmed and your image or likeness being used in such materials. If you have any concerns or objections to being recorded, please notify the organisers in advance.

The following significant awards will be chosen from presented abstracts and posters at the Conference. You can indicate your interest in an award during the abstract submission process.

ACS Travel Grants
Travel grants are available for a select number of accepted oral abstracts from current ACS members. Travel Grants are normally valued up to $500 and do not include complimentary registration. Travel Grant Recipients will be contacted prior to the commencement of the conference.

The Sandy Smith Memorial Awards
These awards are offered in recognition of the contributions Sandy Smith made to fostering innovation in clinical cytometry. Three to five outstanding clinical abstracts from current ACS members will receive an award including funding of not less than AU$500 to present their work at CYTO Connect Perth.

Indo-Australian Young Investigator Travel Award
This award aims to support one young investigator (less than 40 years of age) who is a member of The Cytometry Society (India) to present their work at CYTO Connect Perth. Complimentary registration for the full conference program and/or a nominal amount to defray the travel cost may be provided to the Awardees subject to availability of funds.